Job Title: General Secretary

Job Summary:

The General Secretary manages the Secretariat of the Solomon Islands National Youth Congress (herein referred to as the Congress), under the guidance and supervision of the Executive Committee (herein referred to as the Committee) and according to the policies and procedures set forth in the Congress’ Constitution and by the Committee.

Term: 24 months (with possibility for extension)

Responsible to: SI National Youth Congress (SINYC) National Executive Committee

Salary: Your salary is at Level 13.10 of the Public Service Unified Salary Structure 2019.

Responsibilities:

• Lead and manage the NYC secretariat: Programming, Program management, Problem solving (within resource available), Performance reporting, human resource management, Financial Accounting and Reporting, Planning, Donor-member-Public Relations.
• Evaluate each staff members work once a year and as needed and summarize the results to the Committee.
• Using indicators set in the Congress’ Corporate Plan, Annual Work Plan and /or a donor call for.
• Support Youth Development Division (YDD) in the implementation of the National Youth Policy (NYP) through the Congress’ Advocacy, Networking and Youth development roles.
• Act as a secretary at every Committee meetings,
• Support the Congress and its Committee: Arrange venue and support for NYC and Committee meetings, on the Committee’s behalf notify members of meetings’ minutes; distribute minutes within two weeks of meeting, keep the list of members up-to-date and available to the Committee.

Duties:

• Report to the Committee on NYC Secretariat operation from 60 days of the end of financial year.
• Prepare annual human resource management plan (including staff training and development) and annual budgets for review and approval to the Committee at least 60 days before the start of the financial year.
• Collect and compile annual and irregular reports and gender-and age-dis aggregated information from members on their activities, participants and memberships.
• Based on report and data, prepare a draft Annual Work Plan for the Secretariat for the Committee’s review and approval.
• Accountable and answerable to Committee on all matters relating to the Congress.
• Support the Congress and /or Committee in updating its Corporate Plan; report to Committee and NYC within 60 days of the end of each financial year on planned versus actual accomplishments, failures and unplanned benefits and recommendations for correction, additions etc., to the plan.;
• Manage the Congress’ assets (monies, property and accounts) as instructed by the Committee and the Constitution; report monthly to the Committee within 10 days of the end on all of the Congress’ income, expenditures and balances during the report month, and on anticipated future 3 months of income and expenditures; ensure the NYC’s accounts are independently audited, and each year’s audit report submitted to the Committee within 60 days of the end of each financial year.
• As assigned by the Committee, represent the Congress and young people of Solomon Islands in National, Regional and International seminar, conferences and forums;
• Develop and maintain relationships with donors and potential donors, youth groups, youth service providers etc.; as will help to achieve the National Youth Policy and the Congress’ Corporate Plan goals; and
• Develop and maintain relationships with the media to promote the visibility of the nation’s youths their needs and contribution. This may include drafting and, with Committee approval, issuing of press releases.

Qualifications

• Has a Diploma or Degree in Social Work, Youth studies, Community Development or related fields; demonstrated wide experience working with youth development organizations at the national level.
• Self-starter; able to initiate action within the law and existing procedures to achieve the goals of the Congress and the Committee.
• At least five years management experience, including at least two years as program manager or higher, in youth gender or community development, with responsibilities that included staff supervision and financial management and reporting.
• Demonstrated proficiency in MS office Excel.
• Able to remain calm and positive in a complex multi-stakeholders work environment.
• Communication skills that includes fluency in both Pijin and English, the ability to write papers, reports, press releases, etc.; to international standards and to communicate with a wider variety of audiences.

Submission of Application

Submission of applications to the position must include (1) a cover letter (2) an updated CV with full contact details of at least 2 referees, and (3) photocopies of required qualification must be certified. Only shortlisted applicants will be contacted.The application documents should be hand delivered, email, or sent by post with the subject “General Secretary’’ to:

Solomon Islands National Youth Congress
P.O Box 1689 Tanakake rd
Honiara, Solomon Islands

Harry James Olikwailafa
Acting General Secretary
Mobile Phone: 7215322
Email: harryjames662@gmail.com

Ella Qilakau
Finance and Manager
Mobile Phone: 7355043
Email: qilakau2815@gmail.com

Closing date of application on 2 February 2024 at 4:30 pm