Career Opportunity!

Summary of Duties
The Secretary to the Registrar provides administrative and secretarial support to the Registrar, ensuring the efficient operation of the office. This role involves managing communications, organizing schedules, and assisting with various tasks related to student and academic services.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Registrar, including managing correspondence, scheduling appointments, and organizing meetings.
• Document Management: Prepare, edit, and format reports, memos, and other documents as required. Ensure proper filing and documentation of records.
• Communication: Act as a point of contact for internal and external inquiries related to the Registrar's office, maintaining professionalism and confidentiality.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing materials to participants.
• Data Management: Assist in maintaining accurate student records and databases, ensuring compliance with university policies and regulations.
• Event Support: Assist in the planning and execution of academic events, ceremonies, and workshops as needed.
• Collaboration: Work closely with other departments and staff to facilitate effective communication and coordination of academic services.
• Task Management: Prioritize and manage multiple tasks efficiently, ensuring deadlines are met and the office operates smoothly.

Minimum Qualification and Experience Requirements:
To be considered for this position, applicants must have:

• A Diploma or higher in Business Administration, Office Management, or a related field.

Essential to the position
Professional Experience

• Experience: At least 2 years of experience in an administrative or secretarial role, preferably within an academic or higher education setting. Skills:
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and problem-solving skills. Please refer to the job description for more information.

Terms and Conditions

This is a full-time position with a contract term of five years, renewable based on performance and mutual agreement. Detailed job descriptions, entry requirements, terms and conditions of employment, and application processes, can be obtained from the SINU website: https://www.sinu.edu.sb/hrd/job/ OR Human Resource Department email: sinu.recruitment@sinu.edu.sb

Closing Date: 19th November 2024 at 4.30pm. Late or incomplete applications will not be considered. Only shortlisted applicants will be contacted.

Applications can be emailed to sinu.recruitment@sinu.edu.sb or hand delivered to the HR Department at Kukum Campus addressed to:

Director of Human Resources
Human Resources Department
Solomon Islands National University
P.O Box R113 Honiara